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You want to be honest clear and firm regarding your intentions to leave while at the same time you dont want to alienate the employer you are leaving. It would be nice for that door to remain open or at least ajar just in case you want to enter it in the future. After all you never know what may happen down the road. For all you know your current employer could end up buying the company you are moving to. So be careful about limiting your future options. Backlash Can Be Swift Negative impacts from a poorly written or inappropriately worded resignation letter can be almost immediate. For example if you are hoping to get a good recommendation or reference from the employer youre leaving a negative resignation letter can only hurt your letter of recommendation/reference.
When you are applying for a new job the new employer will inevitably ask for references sometimes from previous employers. It is best to be balanced and professional in the wordings of the letter even if the circumstances surrounding the resignation are not exactly so. Different Letters for Different Purposes It is a fallacy that you can resign only from a job. You can step down from a lot of other things like the chairmanship of a committee or a board while still retaining the employment. Obviously the wordings and substance of a resignation letter in such a situation will be much different. The circumstances and reactions of the people surrounding you are also going to be different. Yet the basic guidelines for writing the resignation letter will remain the same namely; be positive be professional and strike a balance.
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The words used should be firm; they should demonstrate your intent and purpose. Never try to negotiate through a resignation letter. All the negotiation and discussion should be done before writing the letter. Yet it is important to strike a balance by using firm words and at the same time not alienating or provoking the employer unnecessarily. Dont Burn your Bridges Your resignation letter should not alienate or provoke your employer by the use of inappropriate words. As far as possible try to conserve your goodwill and keep your future options safe. It is a small world indeed. You never know that after sometime your boss may also leave the organization and join again as your boss in your new job. There is another reason for you to be careful-reference and recommendation.