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The notice period could be of one month two months or even a few days as per your company regulations. So now it should be clear that writing a resignation letter is very much important. Now here are some tips about how to write a good letter for resignation. It should be of minimum length it means you should be very much concise in your writing. You should be straight forward in your writing it is very formal letter and you should not go into details. Clearly state the reason for your resignation. Dont forget to mention the notice period you are providing to the employer. Its not essential but highly appreciated if you thank the employer for the good time you spent on his organization. If necessary tell time and date for your meeting. A Letter of resignation should be provided on goody quality paper with your actual signatures on it.
Dont get caught off-guard so do prepare to resign by removing all personal items and files from your office and computer for those instances when your employer will ask you to leave as soon as you tender your resignation. Do make the transition as easy and as smooth as possible. And do offer to help find and/or train your replacement. But dont make promises you cant or wont keep. Dont make any statements or express any opinions that you may later regret. Remember that old adage: If you have nothing good to say say nothing at all. Do be sure and give proper notice to your current employer. Dont burn any bridges. Do leave on good terms with your co-workers and supervisors. Do the exit interview with your current employer if required. But dont say anything negative about your supervisor or co-workers during the interview no matter how tempted you are.
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When you are applying for a new job the new employer will inevitably ask for references sometimes from previous employers. It is best to be balanced and professional in the wordings of the letter even if the circumstances surrounding the resignation are not exactly so. Different Letters for Different Purposes It is a fallacy that you can resign only from a job. You can step down from a lot of other things like the chairmanship of a committee or a board while still retaining the employment. Obviously the wordings and substance of a resignation letter in such a situation will be much different. The circumstances and reactions of the people surrounding you are also going to be different. Yet the basic guidelines for writing the resignation letter will remain the same namely; be positive be professional and strike a balance.