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If you are planning to resign from your job what procedure you should follow to tender your resignation? If an employee plans to resign from his service then he/she should submit Employment Resignation Letter to the HR manager or employer showing his intention to terminate his service in the company or organization. There are various reasons which prompts an employee to resign from his job and they include better job opportunity in another organization working environment moving out of the city or country poor pay scale and family commitments. Informing verbally about his service termination is not proper corporate tradition to inform the employer. These reasons make it necessary to follow right corporate culture and tender his written resignation according to the company rules and regulations. He should also cite job quitting reasons in the letter.
List all your projects with an assurance to complete them before leaving the job. • If in case there are any tasks or projects that cannot be completed in the mentioned notice period then make sure you recommend your colleagues as your replacement. • You can even put across any back up plan if you have with regards to your assigned responsibilities. • In lieu of the experience youve gained in your current organization you can offer to train your replacement during the transition and even after. • Also make sure that the employer is satisfied and happy with your earnest desire to put in extra efforts to train new employees and complete as much work as possible before taking an exit. • In the letter also thank your manager team leader and other colleagues for their support and needful acts. • Also put across the significance of the opportunity received in your current organization. Make the employer feel that you have grown prosperously in the job tenure. • Include your phone number and email address where you can be contacted.
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When you are applying for a new job the new employer will inevitably ask for references sometimes from previous employers. It is best to be balanced and professional in the wordings of the letter even if the circumstances surrounding the resignation are not exactly so. Different Letters for Different Purposes It is a fallacy that you can resign only from a job. You can step down from a lot of other things like the chairmanship of a committee or a board while still retaining the employment. Obviously the wordings and substance of a resignation letter in such a situation will be much different. The circumstances and reactions of the people surrounding you are also going to be different. Yet the basic guidelines for writing the resignation letter will remain the same namely; be positive be professional and strike a balance.