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You must realize that regardless of the real reasons behind your departure the message received by many will be that youre leaving because the organization and/or people just dont measure up any more. This is a natural human reaction for many people and cant be entirely avoided. Just be sensitive to it and dont say do or write anything that unnecessarily aggravates such feelings of abandonment. Simple Formality or Big Surprise A resignation letter can simply be the formalization of a conversation that already took place with your boss or an announcement you made in a meeting. On the other hand a resignation letter can be tendered completely unannounced as a total surprise. In fact this is often the case in the real world.
The words used should be firm; they should demonstrate your intent and purpose. Never try to negotiate through a resignation letter. All the negotiation and discussion should be done before writing the letter. Yet it is important to strike a balance by using firm words and at the same time not alienating or provoking the employer unnecessarily. Dont Burn your Bridges Your resignation letter should not alienate or provoke your employer by the use of inappropriate words. As far as possible try to conserve your goodwill and keep your future options safe. It is a small world indeed. You never know that after sometime your boss may also leave the organization and join again as your boss in your new job. There is another reason for you to be careful-reference and recommendation.
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A recent survey has shown that more than 75% people keep contact with their formal colleagues and do think at one time or another to come back and work for the same firm. Even if you have moved away from an organization this does not means that you will all of sudden stop talking to people in there. The need to remain sweet conducive and positive can not be undermined in resignation or termination situation as this will be the bridge that will allow you to form bond after leaving. After the formal acknowledgment of the termination of services the need is there to give the clear reason for this action. In the past this might have been a rare event but in recent times not many employees expect a lifetime employment. This letter should also contain the date after which the person is not required to work for you any longer.