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When you are applying for a new job the new employer will inevitably ask for references sometimes from previous employers. It is best to be balanced and professional in the wordings of the letter even if the circumstances surrounding the resignation are not exactly so. Different Letters for Different Purposes It is a fallacy that you can resign only from a job. You can step down from a lot of other things like the chairmanship of a committee or a board while still retaining the employment. Obviously the wordings and substance of a resignation letter in such a situation will be much different. The circumstances and reactions of the people surrounding you are also going to be different. Yet the basic guidelines for writing the resignation letter will remain the same namely; be positive be professional and strike a balance.
Are you preparing to resign from your current job? I recently spoke with Dr. Randall Hanson founder of Quintessential Careers one of the oldest and most comprehensive career development sites on the Web for advice on the best way to resign from a job. According to Hanson a resignation letter documents your last day of work but it also eliminates the potential for any mis-communication that can occur when an employee resigns verbally. The resignation letter gives you the opportunity to highlight some of your key achievements and it can cement relationships (and even a reference) with the boss. As Hanson notes "you never want to end things on bad terms as word can easily get around." In order to ensure a graceful and professional resignation Hansen recommends the following: Do know how to resign from your job gracefully and professionally.
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For example in addition to leaving jobs resignation letters can be required for such situations as: stepping down from a committee opting out of a course at school leaving a club or fellowship and others. Sensitive and Delicate When you submit your resignation letter it will have implications for you the organization you are leaving and the colleagues and friends you are leaving behind. You must realize that regardless of the real reasons behind your departure the message received by many will be that youre leaving because the organization and/or people just dont measure up any more. This is a natural human reaction for many people and cant be entirely avoided. Just be sensitive to it and dont say do or write anything that unnecessarily aggravates such feelings of abandonment.